AQuA Success Story: Witte y Solá S.A.
Witte y Solá S.A.: A Digital Transformation Success with AQuA
An Overview of the AQuA Digital Transformation Success Story at Witte y Solá S.A.
We previously explored how AQuA’s classification and distribution systems operate behind the scenes and how these can be customized to meet specific business needs. Now, let’s dive into an AQuA digital transformation success story, where these advanced features played a pivotal role.
Are you ready to uncover the details? Let’s see how AQuA’s advanced features completely transformed operations at Witte y Solá S.A.
Witte y Solá S.A., a leader in aluminum tube manufacturing, leveraged AQuA to streamline its document management.
As a result, this case illustrates how AQuA significantly accelerated their digital transformation and enhanced their operational efficiency.
In today’s fast-paced business environment, digital transformation continues to make significant strides across various industries, optimizing processes and demonstrating the benefits of cloud-based solutions in achieving more efficient results.
Recognizing this trend, at Venzia, we identified the need to assist companies in transitioning to more streamlined operations by automating tasks traditionally performed manually.
This realization led us to develop AQuA, a versatile application accessible from PCs, tablets, and mobile devices.
AQuA is built on three fundamental pillars: digital document signing, document sharing (within and outside the company), and automated document classification and distribution.
Moreover, additional features, such as task management, document traceability, version control, and mobile access for instant document sharing via photos, complement these core functionalities.
Today, we share a real-world success story involving Witte y Solá S.A., a leading manufacturer of aluminum tubes and laminates, which, in turn, has significantly accelerated its digital transformation journey thanks to AQuA.
Witte y Solá, a family-owned business with over fifty years of experience, 120 employees, an international presence, and €19 million in annual revenue (as of 2019), faced a substantial challenge.
The Challenge
Understanding the Challenge in the AQuA Digital Transformation Success Story
To understand the challenge better, as part of their daily operations, Witte y Solá followed a quality process that required identifying documents needing to be scanned, reviewing each one individually, and publishing them on an internal portal if they met specific criteria.
This manual process often consumed hours or even days of administrative work.
Seeking a solution, “We needed to overhaul our document scanning system and update our document management program, so we turned to Venzia for a solution. AQuA turned out to be the perfect answer, with its intuitive, agile, and easy-to-use interface,” says Máximo Bermejo, the consultant responsible for driving digital transformation at Witte y Solá.
The Solution
Implementing AQuA: The Solution Behind the Digital Transformation Success Story
By implementing AQuA, with its seamless integration capabilities, enabled Witte y Solá to streamline their workflow.
After scanning, they simply dragged the documents into the application, where, subsequently, they could quickly locate them using the integrated Optical Character Recognition (OCR) technology.
Javier Martínez, CEO of Venzia IT, emphasizes the importance of using cutting-edge technology to solve everyday challenges: “Google Vision’s OCR technology facilitates the search and distribution of files based on specified criteria. In addition, our goal has always been to help reduce and optimize work: with AQuA, users can drag and drop documents, and the system automatically classifies and distributes them without manual intervention.”
The Results
Outcomes of the AQuA Digital Transformation Success Story at Witte y Solá
This diagram represents the flow of interactions between a user, the AQuA system, and the document manager during the process of scanning, classifying, and distributing documents.
This is how we help to make the process simple: The sequence diagram illustrates the streamlined document management workflow. Starting with the user scanning documents, our AQuA system takes over, automatically processing and classifying the documents using advanced OCR technology. The documents are then efficiently distributed to the document manager, ready for quick access. This automation not only saves time but also ensures accuracy and organization, simplifying the entire process.
As a result of this automation, automating this repetitive process saved Witte y Solá significant time. Additionally, AQuA’s user-friendly interface increased responsiveness, improved document management and search capabilities, and streamlined daily operations, especially in their quality department.
Conclusion
Conclusion of the AQuA Digital Transformation Success Story
To conclude, Witte y Solá significantly reduced the time they invested in manual processes, shifting to a solution focused on expediting document review and publication.
Reflecting on this change, “Today, we process large volumes of documents efficiently by scanning, classifying, and publishing them quickly. What used to be a tedious and slow task has become something fast and convenient,” affirms Máximo Bermejo.
Ultimately, this case highlights how AQuA empowers companies to embrace digital transformation, optimize their processes, and achieve greater operational efficiency.
